UUCM POLICIES

Accountable Reimbursement Policy

2/2008

1.    The following resolution was duly adopted by the board of directors of the Unitarian Universalist Congregation of Marin (the “Congregation”) at a regularly scheduled meeting held on October 28, 2004, a quorum being present. 

2.    Whereas, income tax regulations 1.162-17 and 1.274-5T(f) provide the employees need not report on their tax return expenses paid or incurred by them solely for the benefit of their employer for which they are required to account and do account to their employer and which are charged directly or indirectly to the employer; and

3.    Whereas, income tax regulation 1.274-5T(f) further provides that as adequate accounting means the submission to the employer of an account book, diary, statement of expense, or similar record maintained by the employee in which the information as to each element of expenditure (amount, date and place, business purpose, and business relationship) is recorded at or near the time of the expenditure, together with supporting documentary evidence, in a manner which conforms to all the “adequate records requirements” set forth in the regulation; and

4.    Whereas, the Congregation desires to establish a reimbursement policy pursuant to the regulations mentioned above; be it therefore

5.    Resolved, that the Congregation hereby adopts an accountable reimbursement policy pursuant to income tax regulations 1.62-17 and 1.274-5T(f) upon the following terms and conditions: 

A.    Adequate accounting for reimbursed expenses. Any “employee” (as defined below) employed by the Congregation shall be reimbursed for any ordinary and necessary business and professional expense incurred on behalf of the Congregation, if the following conditions are satisfied: (1) the expenses are reasonable in amount; (2) the employee documents the amount, date, place, business purpose (and in the case of entertainment expenses, the business relationship of the person or persons entertained) of each such expense with the same kind of documentary evidence as would be required to support a deduction of the expense on the employee’s federal tax return; and (3) the employee substantiates such expenses by providing the church treasurer with an accounting of such expenses no less frequently than monthly (in no event will an expense be reimbursed if substantiated more than 60 days after the expense is paid or incurred by an employee).  Examples of reimbursable business expenses include local transportation, overnight travel (including lodging and meals), entertainment, books and subscriptions, education, vestments, and professional dues. Under no circumstances will the Congregation reimburse an employee for business or professional expenses incurred on behalf of the Congregation that are not properly substantiated according to this policy.  Congregation and staff understand that this requirement is necessary to prevent the Congregation’s reimbursement plan from being classified as a non-accountable plan.

B.    Excess reimbursements.  Any congregation reimbursement that exceeds the amount of business or professional expenses properly accounted for by an employee pursuant to this policy must be returned to the Congregation within 120 days after the associated expenses are paid or incurred by the employee.

C.   Reimbursements not funded out of salary reductions. Reimbursements shall be paid out of the Congregations funds, and not by reducing paychecks by the amount of business expense reimbursements.

D.   Cellular phones and personal computers.  The Congregation will not reimburse cellular phone or personal computer expenses of an employee who is treated as an employee for federal income tax reporting purposes unless the employee’s use of a cellular phone or personal computer (each referred to below as “equipment”) meets the following two tests: 

(1)  Convenience to the employer. Use of the equipment must be “for the convenience of the employer”.  This means that the employee cannot perform his or her job without the equipment. The fact that the equipment enables an employee to perform his or her work more easily and efficiently is not enough. Further, it must be demonstrated that computers and telephones available at the Congregation are insufficient to enable the employee to properly perform his or her job.

(2)  Condition of employment. Use of the equipment must be required as a “condition of employment”. It is not necessary that the Congregation specifically requires use of the equipment. On the other hand, it is not enough that the Congregation merely states that use of the equipment is a condition of employment. 

E.    Residual Value. Upon the ending of the employee’s tenure, the Board and employee will come to an understanding about any residual value and final ownership of any goods purchased under this plan.

F.    Tax reporting. The Congregation will not include in an employee’s W-2 form the amount of any business or professional expense properly substantiated and reimbursed according to this policy, and the employee should not report the amount of any such reimbursement as income on Form 1040. 

G.   Retention of records. All receipts and other documentary evidence used by an employee to substantiate business and professional expenses reimbursed under this policy will be retained by the Congregation.

H.   Employees. For purposes of this policy, the term “employee” shall include the following persons: the minister, the Director of Religious Education, Director of Music, and the administrator.

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Art: Acquisition, Rotation and Deaquisition

2/2008

Acquisition: individuals or groups wishing to donate art to UUCM shall apply to the Art/Aesthetics Committee providing a photo, dimensions and information on the provenance of the art. The committee shall determine acceptance and installation location. Donors understand that the Art/Aesthetics Committee may choose to sell, give away, or otherwise dispose of donated artwork. The donor has the first right to reacquire the artwork.

Rotation: The Art/Aesthetics Committee shall determine the need to rotate art for greater appreciation by our community or to suit the changing uses of the various rooms at UUCM.

Deacquisition: At the discretion of the Aesthetics Committee, art pieces may be stored out of view, sold or given away. Factors to be considered in deacquisition include condition of the piece, aesthetic appropriateness, sentimental and historical value. If the committee anticipates controversy over moving or removing a piece permanently, they may seek confirmation from the Board of Trustees or a vote of the Congregation.

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Art: Art Receptions

2/2008

1.    Artists may choose to have a self-funded reception, subject to space availability.

2.    Food, drink and any paper products are the responsibility of the artist.

3.    Artists may use kitchen facilities (wine glasses, coffee makers, etc.). Please be sure all are washed, dried and put back in their proper places.

4.    The date of reception must be coordinated with Administrator for the church calendar.

5.    A member of the Art/Aesthetics Committee should be present at the reception to assist and to lock up the building afterward.

6.    There shall be no charges for these services. Artists must obtain their own insurance for the reception.

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Art:  Art Exhibits

2/2008

Hanging of shows shall be supervised by the Art/Aesthetics Committee. No nails shall be used on the wood panel in the foyer. Artists/lenders shall sign a disclaimer releasing UUCM from any liability due to loss of or damage to the artwork. Artists/lenders may obtain their own insurance coverage.

If an art work is sold during a show at UUCM, a percentage of the total sale is donated to UUCM:

A.    Member Artists – 20% of total sale.

B.    Non Member Artists – 30% of total sale.

Prices may not be placed adjacent to the artwork. A separate price list may be displayed.

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Basket Share Policy

2/2008

UUCM has instituted a basket share program, in which the proceeds of our offering at eight Sunday services each year will be shared with a service or advocacy programs in the wider community. The purpose is four-fold: 

·      Expand congregational knowledge about agencies doing important service and/or advocacy work;

·      Make support of these agencies a regular part of congregational life;

·      Raise the visibility of UUCM in the wider community;

·      Learn more about the service involvement of our fellow congregants. 

The agencies are proposed by the congregation. Any member may sponsor an agency by submitting its name and mission to the Social Concerns Committee for consideration. There are 2 requirements:

·      The agency must be one that the sponsor has some involvement in—as a beneficiary of  services, a volunteer, or a committed knowledgeable supporter

·      The agency must be non-profit (501(c)(3))

The agency may be local, national or international in its scope. However, priority will be given to local agencies. Agencies that do not qualify for basket share:

·      Homeward Bound, Ritter House and Adopt-A-Family, as they are generously supported by our December collection for the homeless;

·      Denominational organizations that are already budgeted items.

Although this is conceived as a sharing project, a congregant who would like to make a substantial contribution is invited to write a personal check to the organization. Such donations will not be shared with UUCM. 

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Building Permits

2/2009

Effective November 21, 2002, it shall be the policy of the Unitarian Universalist Congregation of Marin that if any construction is necessary (new construction, maintenance, additions, etc.) the Facilities/Property Committee shall first contact the Building Department of the City of San Rafael to determine if building permits are required. If building permits are legally required then said permits must be applied for and obtained before any work can begin.

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Compensation of Member Speakers

2/2008

It is the policy of UUCM not to compensate its members for speaking at Sunday services, regardless of a member’s qualifications, including ordination in the UU ministry. Exception is made for UUCM’s called minister.

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Conferences Held at UUCM

2/2008

Conferences that benefit the wider Unitarian Universalist movement may be held at the Unitarian Universalist Congregation of Marin. There shall be no rental costs charged, however sponsoring organizations may be asked to pay for any damages to the building, and for any additional caretaking needed.

Events must meet or exceed the following requirements:

1.    The event must be sponsored either by the Unitarian Universalist Association, the Pacific Central District, or any of the national or regional professional associations (ministers, directors of religious education, administrators, etc.).

2.    The sponsoring body and conference planners and attendees must agree to follow all rules of UUCM applicable to building rentals concerning the use of alcohol, supervision of individuals under legal age, and the use of the building.

3.    The sponsoring body provides proof of liability insurance sufficient to cover the event being held.

4.    At least one employee or member of UUCM agrees to be present during the entire event, and to take responsibility for carrying out the responsibilities of facility attendant.

Events may be approved by the Minister and/or the Director of Religious Education or by the Board of Trustees. The Board shall be notified of any events approved by the Minister or Director of Religious Education.

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Conflict Resolution

3/2009

When conflicts arise between and among members, committees, the minister and/or the Board at UUCM, individuals are encouraged to speak directly with the person, committee, minister and/or Board with whom they are encountering difficulty. In keeping with our Principles, the goal of the conversation is to take steps toward conflict resolution and reconciliation. If such conversation does not resolve the conflict, or if the person is hesitant to address the issue by her/himself, then s/he is encouraged to ask for assistance from the minister or the Committee on Ministry (COM).

It is assumed that people will not ordinarily speak to non-involved individuals without first attempting to address the issue directly with the party/parties with whom they have a concern. If the individual finds her/himself speaking to others about the issue instead of following this policy, it is expected that the others in the conversation will help it become a rehearsal for speaking directly to the party/parties involved in the conflict, or as rehearsal for bringing the concern to the minister and/or COM.

When approached for assistance in conflict resolution, the minister and/or the COM will:

o      First ask if the individual has spoken directly with the other person, committee, minister or Board; if not then

o      Ask if the individual is willing to speak with the other person, committee, minister or Board; if not then

o      Ask if s/he can accompany and support the individual when speaks/he speaks with the other person, committee, minister or Board; if not then

o      Ask if the concern may be carried to the other person, committee, minister or Board in her/his name; if not then

o      Point out that the situation cannot be resolved, and suggest that the person must let go of the concern.

 In cases where the conflict centers on the Board and/or Minister to the extent that their ability to resolve the conflict is in question, and only after all the above procedures are followed and do not resolve the issue, then individuals may approach the Pacific Central District Executive to advise her/him of the situation, and to seek external support for resolution.

The Committee on Ministry, as part of its charge, functions as the internal conflict management team of the congregation. Any and all concerns regarding relationships and roles throughout the congregation are welcomed by the COM. The COM will work with the person(s) to address and resolve the conflict, and may recommend steps in addition to those articulated in this policy.

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1/2009

The Executive Committee (the Board President, Vice President, Secretary and Treasurer, in partnership with the minister) may consult prior to each full Board meeting for the purpose of sharing information regarding current issues of interest to the leadership of the Congregation and for determining the Board meeting agenda.

The Executive Committee may take provisional action on urgent matters when such action is required prior to the next scheduled meeting of the full Board. Such actions must be reported to and approved by the full Board at the next scheduled meeting.

At the full Board’s discretion, the Executive Committee may also take on special projects involving significant research, review, or other preliminary work before presenting issues for discussion and decision by the full Board.

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Donations of Material Goods

2/2008

Before donating any material goods (e.g. furniture, electronics, musical instruments, etc.) excluding artwork to the Unitarian Universalist Congregation of Marin, the donation must be approved by the Board of Trustees. In making the determination as to whether or not to accept such donations, the Board may be guided by the relevant committees of the congregation. The Board shall consider the usefulness of the objects to the congregation, as well as security needs, upkeep and expected useful life. Any donation of artwork shall be approved by the Art/Aesthetics Committee.

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Employing Members of UU Congregation of Marin

2/2008

It is the preference of UUCM that members volunteer their services.

In the case of jobs that require special skills, experience and/or a specified amount of time on a regular basis, the Personnel Committee (upon recommendation from the affected committee) may recommend to the Board of Trustees that a member is best qualified for the job and should be paid.

Paid members will be subject to the requirements of a job description, job review, contract, and evaluation. The Committee on Ministry shall be notified if a member staff person receives a poor evaluation or review.

Any member paid by UUCM on an on-going basis may not serve on the Board of Trustees. 

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Event Childcare Policy

11/17/2005

Policy: For congregational meetings and adult events, (i.e. silent auction, social concerns, guest speakers), we, as a congregation, will do our best to provide childcare as needed following the procedure set out in the Procedures section. Committee meetings and intergenerational events will not be expected to follow this procedure. Committees can provide it for their meetings if they want to or deem it necessary to attract members, but it is not expected.

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Fund Raising Policy

2/2008

The purposes of this policy are to provide an orderly framework for conduct of fundraising efforts, to avoid conflicts with other congregational events, and to develop and sustain a reasonable and healthy level of fundraising activities. It is expected that, unless otherwise determined prior to holding the event, all fundraising will be for the general operating expenses of UUCM.

1.    Fundraising efforts may be undertaken for the good of the congregation, to support the efforts of committees, or for designated social concerns or community outreach benefits.  UUCM resources may not be used for fundraising for personal or political purposes. Any requests to aid individuals in the congregation shall be referred to the minister, who may use ministerial discretionary funds for such purpose

2.    Fundraising activities are defined as those where the major purpose of the event is to raise funds.  Activities where income earned is incidental (such as extra income collected for a committee lunch) are covered only by sections 5 and 6 of this policy.

3.    All fundraising activities must be screened in advance by the Fundraising Committee for approval by the Board.  Fundraising proposals should be submitted in writing to the fundraising committee at least 60 days in advance of the intended event, unless an unanticipated opportunity arises with less lead time.  If possible, proposals should provide several alternative dates for the event, in order to facilitate scheduling. Committees are encouraged to limit fundraising for committee expenses and programming to one activity per year. 

4.    Criteria to be considered in approving fundraising events include:

a.    Is the event consistent with the mission and priorities of the congregation?

b.    Is the timing of the event conducive to its success, and not disruptive of other congregational events?

c.     Does the congregation have the energy or means to support the event?

5.    Fundraisers by committees for committee expenses shall be cost-neutral to the congregation; all significant identifiable expenses to UUCM shall be charged against the fundraising receipts, and/or taken out of the committee’s budget.

6.    Total revenue received through fundraising efforts shall be deposited with the treasurer of the congregation, and all expenses shall be disbursed through standard accountability procedures.

7.    Special collections, whether by solicitation of part or all of the congregational membership or by Sunday basket, must be approved in advance by the Board.

8.    Fundraising activities and priorities will be reported and reviewed at the annual meeting of the congregation.

9.    If funds are being raised for any specific project, and should the proceeds exceed the cost of the project, any surplus under $1000 shall be applied toward the general operating expenses. Surpluses of $1000 or more shall be added to the corpus of the UUCM General Endowment.

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Health Insurance Policy

4/2009

UUCM will provide compensation for staff health care coverage equal to 80% of the premium for the least expensive adequate local plan available. At the current time this appears to be Kaiser Permanente, and the finance committee recommends this as the standard. Staff is not obliged to utilize this plan, and may choose any other, but the compensation will be at the Kaiser Permanente rate. Should staff choose a less expensive plan, UUCM's participation will be 80% of that plan.

In the event that staff have existing medical coverage from another source, no compensation for medical insurance shall be provided at this time. In future, should resources become available, UUCM will consider compensating staff not requesting medical coverage by cash equivalent equal to 80% of the standard local plan.

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2/2008

Any person who is compensated for ongoing services rendered to the Congregation must have a current Employment Contract, Memorandum of Understanding, or Independent Contractor Agreement on file before delivering such services. Hiring decisions for ongoing staff positions (except the Minister) may only be made with the consent of the Personnel Committee and the Board of Trustees. The Personnel Committee and Board will consult with any relevant committee or supervisor prior to any hiring decision. The Board is ultimately liable for all employment decisions as the authorized representative of the Congregation (the Employer).  

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Memorial and Other Gifts

2/2008

The Board of Trustees encourages the contribution of unrestricted memorial gifts and bequests.

For non-monetary gifts, the Board, or a committee designated by the Board,  will consider the compatibility of such a gift with the congregation’s mission, vision, and long range plans, as well as the condition of any donation, its preferred location, general suitability, useful life, and possible location prior to accepting any such gift. 

Any monetary bequest or gift intended as a memorial donation is considered to be a gift to UUCM.

1.    Undesignated Cumulative Gifts of $500 or more: Any undesignated gifts of $500 or more will be deposited into the UUCM General Endowment Fund. An amount equal to the outstanding balance on the pledge of the deceased member may be transferred to the operating fund, at the discretion of the Board of Trustees.

2.    Undesignated Cumulative Gifts under $500: Any undesignated gifts under $500 will be transferred into the UUCM operating budget.

All gifts will be acknowledged by the Board or its designee.

Careful records shall be kept of all memorial gifts and they shall be acknowledged in the year of receipt in the annual report.

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2/2008

The Congregation shall maintain a Ministerial Discretionary Fund to enable the minister to assist members and friends of the congregation, and/or non-members, who are experiencing difficult personal financial situations. The minister shall disburse such funds at his/her discretion, maintaining a file of any such disbursements, and protecting the confidentiality of recipients. The minister will report to the Board the overall receipts and disbursements at least annually.

The minister may request that an offering be made to replenish the fund. Such request shall be approved by the Board and the Finance Committee prior to holding such collection. Individuals may contribute money to this fund at any time.

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Minister/Staff Attendance At Congregational Events

Newsletter

3/2009

Purposes of the Newsletter:

1.    To serve as a medium of communication among members and friends

2.    To interest prospective members in further involvement with UUCM

3.    To spread information about UUCM to the larger UU community and Marin County

4.    To serve as the official medium of written communication between the Board and the membership

5.    To publicize events, provide information and recruit volunteers for UUCM committees 

Newsletter Procedures:

1.    Each newsletter shall contain the name of the Editor and deadline for the next issue.

2.    The source of all material shall be identified where appropriate.

3.    Submissions, preferably in Word format, should be sent to the e-mail address as shown in each newsletter.  Hard copy submissions should be placed in the newsletter mailbox in the Community Room.

4.    News items should be less than 100 words; articles less than 250 words.

5.    Content of submissions shall be by and for UUCM.

6.    The Editor reserves the right to edit all submissions for content, clarity, or space; or to hold articles for future publication.

Responsibility for the Newsletter:

1.    Responsibility for the editorial policies of the Newsletter rests with the Board, which shall establish general guidelines.

2.    The Editor is responsible for exercising editorial discretion, in accordance with such general guidelines, on such matters of taste, length, relevance and appropriateness.  However, additional authority for all purposes shall be given to the Communications Chairperson, and the senior staff administrator, the Minister.

3.    The Newsletter Editor is an independent contractor, not an employee.  S/he is expected to act at all times in a professional manner when representing the Newsletter.  In addition, it is the expectation of UUCM that the Editor will adhere to staff/contractor relationship standards as listed below in #4.

4.    The Minister, as senior staff, is responsible for administration of the congregation.  The Minister shall encourage collaboration in all staff/contractor decisions.  However, the responsibility for the outcome lies ultimately with the Minister.  There is an expectation that the Newsletter Editor will keep the Minister, Communications Chairperson and Board President informed of any concerns s/he may have that may impact the congregation. 

Priorities for Publication:

1.    Information about Sunday services

2.    Communications from the Minister

3.    Communications from the Board

4.    Communications from the Director of Religious Education and information about Religious Education programs and classes

5.    Communications from the Director of Music

6.    Information about events/programs sponsored by the congregation or one of its committees 

7.    Communications from committees and other staff/contractors

8.    News of congregation members/friends

9.    Brief announcements of special needs or news

10. District and denominational news

11. Community news regarding activities or organizations of interest to UUCM 

Dispute Resolution Policy:

1.    The Newsletter Editor shall take all grievances with the staff, committees, Board members or congregants first to those directly involved. 

2.    If the Newsletter Editor is not satisfied with the outcome, s/he may seek involvement of the Communications Chairperson, the Minister, the Committee on Ministry, and finally the Board.

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Ordination Policy

2/2008

It is the policy of this church to generally follow the guidelines for the ordination of ministers, as delineated by the Ministry and Professional Leadership Staff Group of the, Unitarian Universalist Association, Boston, MA. These guidelines are summarized as follows:

Ordination will be considered if the following conditions have been met by the candidate:

1.    Theological training has been completed by an accredited theological seminary.

2.    Having been accepted into Fellowship by the Ministerial Fellowship Committee of the UUA,

a.    Having been called by this church to be a Minister, or

b.    Being a “Child of the Church,” has an extensive history of relationship to this church and is about to begin a ministry the church wishes to support.

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Religious Education Policy on RE Visitation

2/2009

Once children/youth have been visiting RE (Religious Education) for six months, their families will be expected to become either pledging members or pledging friends.

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2/2008

1.    Members renting rooms in the building:

a.    Must be pledging and current with pledge

b.    Must have pledged for at least one year.

2.    Members or a member’s child may use the premises free of charge for Rites of Passage only. Rites of Passage are defined as:

a.    Wedding/Partnership ceremony (not reception)

b.    Bar Mitzvah/Bat Mitzvah (not reception)

c.     Memorials

d.    Child dedication (not reception)

3.    It is expected that the minister officiating at Rites of Passage for UUCM members and friends held at UUCM will be the current settled minister. If any other UU minister is requested to perform such rites, it is expected she or he will comply with the Professional Practice Guidelines of the Unitarian Universalist Ministers Association as regards such situations with settled ministers. Officiants at events for UUCM members or friends who are not UU ministers shall be approved in advance by UUCM’s minister.

4.    Members will be charged 50% of rental charge for celebrations. Celebrations are defined as:

a.    Receptions following rites of passage (except Memorials)

b.    Anniversaries

c.     Birthdays

d.    Retirement Parties

e.    Graduations

f.      Recognitions

5.    Members who teach a class or workshop will be charged as follows:

a.    For a non-profit class/workshop, there will be no rental fee. (A class/workshop is considered non-profit if there is no fee for attending the class/workshop, or if there is a fee for materials only.)

b.    For a for-profit class/workshop, members will be charged 50% of the rental charge.

6.    Members are responsible for their own setup/breakdown and for leaving the space clean and furniture in proper order. The custodial service will do a final cleanup of the kitchen and rest rooms. Members may opt to hire UUCM’s usual building custodial service.

7.    The UUCM Board of Trustees has the right to amend this policy at any time.

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RE Committee Policy on Steps to Protect Children at UUCM

 2/2009

            In order to protect the young people in the congregation, the following policies are to be followed when interacting with children and youth.

1.            All volunteers who will have regular contact with children or youth must complete an application which includes references and past employment.  We will contact those references to verify information provided and the suitability of the applicant to work with children.

2.            All volunteers must be a participant in the life of the congregation for at least six months before they may apply for a position working with children or youth.

3.            The Personnel Committee is responsible to ensure that all paid members of staff who will have regular contact with children pass a national and California criminal background check. Volunteer youth advisors who chaperone youth at overnight events will also require a criminal background check. Criminal background checks for these volunteers will be obtained by the Director of Religious Education. Copies of staff checks will be maintained in their personnel file; the DRE will maintain copies of checks for volunteers.

4.            All volunteers who will have regular contact with children must sign a copy of the UUCM Covenant and Guidelines for Working With Youth and fill out and sign a screening application form (see #1).

5.            All parents of children and youth involved in the Religious Education program will complete a registration form providing information about the child, special needs or concerns, and emergency contact information.

6.            All parents of children and youth involved in the Religious Education program will complete a permission form that authorizes participation in events off-site and provides emergency medical information and authorization.

8.    All drivers who will be transporting children or youth, other than their own children, for Religious Education programs or events must provide proof of a current driver’s license and insurance (minimum of $100K collision/property, $300K liability) to the Director of Religious Education who will keep a copy of the proof of insurance.

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3/2009

It shall be the policy of the Unitarian Universalist Congregation of Marin that, in recognition of the importance of providing for the spiritual nurture and growth of our children, which includes the safety and consistency of a regular meeting space, all of the rooms used for our children’s classes on Sundays will be unavailable for other use (including room setup) during the time of the classes.

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11/16/2006

Purpose of the Web Site:

1.    To interest prospective members in UUCM.

2.    To spread information about UUCM to the wider community.

3.    To serve as a medium of communication among UUCM members and friends.

Responsibilities for the Web Site:

1.    The Board oversees publication of the web site.

2.    The Communications Committee sets policy for the operation of the web site with Board approval and keeps the designated Board Liaison and Minister fully apprised of all meetings, decisions and/or concerns.

3.    The Web Editor executes the day–to-day operations and is responsible for exercising editorial discretion in accordance with the general guidelines set by UUCM policies.

4.    The Web Editor works with the Minister, Administrator and Committee Chairs to update pages pertinent to them and to create new pages as needed.

Additional Policies:

1.    We give our members/friends the opportunity to choose if they want their e-mail addresses, last names or photos published on the public pages of our web site (phone numbers are always excluded). We publicize this policy through a letter to all members/friends and the new member packet. A release for children’s photos on the web is included in the Religious Education registration form. Privacy information is updated yearly for children and adults.

2.    The web site will be made current when the monthly newsletter comes out and will be updated when pertinent group e-mails, photos, sermons, or volunteer information are received by the Web Editor.

3.    Design and content of the web site will be the responsibility of the Communications Committee and the Web Editor in consultation with the Minister and the Public Relations Committee.

4.    The Public Relations Committee will have input on the consistency of our message.

5.    Dispute resolution and staff relationship grievances, for the web site:

a.    Any disputes over the web content shall be resolved with the contributor. If that does not prove to be productive, the Web Editor may seek involvement of the Communications Committee, the PR Committee, the Minister, the Committee on Ministry, or the Board.

b.    The Web Editor shall take all grievances with the Staff, Committees, Board members, or Congregants first to those directly involved in conflict. If the Web Editor is not satisfied with the outcome, she/he may seek involvement of the Communications Committee Chairperson, the Minister, the Committee on Ministry and finally the Board.


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Basket Share Procedures

Antenna Requests